privacy

Valayo Privacy Policy  

Introduction

This Privacy Policy outlines Valayo (" we ", " our " or " the Company ") practices with respect to information collected from users who access our website at valayo.co.uk (" Site "), or otherwise share personal information with us (collectively: " Users "). 

At Valayo, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, apply for job opportunities, or engage with us through other channels such as LinkedIn and job boards.

This policy is in compliance with the UK General Data Protection Regulation (UK GDPR) and applies to all users of our services, including candidates, clients, and website visitors.

1. Who We Are
Valayo is a recruitment company based in the UK specializing in actuarial roles. We are committed to maintaining the privacy of your personal data while delivering our recruitment services.

2. What Personal Data We Collect
We may collect and process the following types of personal data:

a. For Candidates:
Name, contact details (email, phone number, address)
Curriculum Vitae (CV) and cover letter
Work history, education, qualifications, and skills
Job preferences (desired role, location, salary expectations)
References or feedback provided by previous employers
Information provided by you via online applications, job boards, or LinkedIn
Interview notes and records

b. For Clients (Companies we work with):
Company name, contact details (name, email, phone number, job title)
Information regarding job vacancies and company needs
Business and billing information, where applicable

c. Website and Interaction Data:
IP address, browser type, device type
Pages visited and interactions on our website
Information provided when filling out contact forms or subscribing to newsletters
Data collected from cookies or other tracking technologies (for more details, refer to our Cookie Policy)
d. From LinkedIn and Job Boards:
Personal data from your LinkedIn profile (if shared with us for recruitment purposes)
Information from third-party job boards where you apply for a position (e.g., CV, contact details, application details)

3. How We Use Your Data
We use the personal data we collect for the following purposes:

Recruitment Services: To match candidates with suitable job opportunities, facilitate interviews, and assist in the hiring process.
Communication: To respond to inquiries, provide updates regarding job applications, and communicate with clients and candidates about relevant roles.
Website Functionality: To improve user experience on our website, troubleshoot issues, and analyze website usage.
Marketing and Offers: To send job alerts, industry news, and other marketing materials related to recruitment services (you can opt-out at any time).
4. Legal Basis for Processing Data
We process personal data based on the following legal grounds as set out by the UK GDPR:

Consent: We obtain your consent when you provide us with personal data (e.g., submitting your CV, applying for a job, or subscribing to marketing communications).
Contractual Necessity: To fulfill the recruitment services you request or to enter into contracts with clients.
Legitimate Interests: To ensure the smooth operation of our business, such as improving our website, analyzing trends, and sending job alerts to candidates.
Legal Obligation: When required to comply with laws, regulations, or legal processes.
5. How We Share Your Data
We do not sell or rent your personal data. However, we may share your personal data with third parties under the following circumstances:

With clients (employers): For recruitment purposes, including sharing your CV and personal information when you apply for a job.
With service providers: We may share data with third-party providers who assist in our recruitment services, website hosting, or marketing efforts.
With legal authorities: When required by law, such as complying with a legal obligation or protecting our rights.
6. How Long We Retain Your Data
We will retain your personal data for as long as is necessary for the purposes outlined in this policy, and in accordance with any applicable laws and regulations. Data related to recruitment processes (e.g., CVs, applications) may be kept for up to 12 months unless you request its deletion or ask to opt-out of further communications.

7. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:

Right to Access: You have the right to request a copy of the personal data we hold about you.
Right to Rectification: You can request correction of any inaccurate or incomplete data.
Right to Erasure: You can ask for your data to be deleted under certain circumstances.
Right to Restrict Processing: You can request that we limit the way we use your personal data.
Right to Data Portability: You can request a copy of your personal data in a structured, commonly used format.
Right to Object: You can object to the processing of your personal data for specific purposes (e.g., marketing).
To exercise these rights, please contact us using the details provided below.

8. Security of Your Data
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. However, no data transmission over the internet or electronic storage method is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

9. International Transfers
We do not transfer your personal data outside the UK unless the transfer is subject to appropriate safeguards, such as the Standard Contractual Clauses, to ensure compliance with the UK GDPR.

10. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy practices or the content of such websites. We encourage you to review the privacy policies of any third-party websites you visit.

11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the updated version will include a new effective date. We encourage you to review this policy periodically.

12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Valayo Recruitment
info@valayo.co.uk

Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

The Site uses the following types of cookies:

a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 

b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 

c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.
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